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Forms, Policies & Guidelines | Work with TEF

Forms, policies & guidelines

A use-case guide to documentation for events held at venues managed by Taipei Expo Foundation (TEF) within Taipei Expo Park—what is typically required, which materials must be submitted in Traditional Chinese, and how to prepare efficiently.

Who this is for: international organizers, PCOs / PEOs, exhibition companies, and event teams preparing formal submissions for TEF-managed venues.

Use this page to identify the documentation category that matches your use case
Venue rental & site use: formal applications and official documents are submitted in Traditional Chinese (正體中文)
Filming & photography: English materials may be available by request (see Film & Photography)
Specific formats are confirmed during coordination based on venue choice and event scope

Language requirements

For venue rental and site use within Taipei Expo Park, formal applications and official documents must be submitted in Traditional Chinese (正體中文), in accordance with local administrative procedures.

This applies to venue rental requests, site inspections, and related approvals.
International organizers commonly work with local partners, local event companies, or authorized representatives during submission stages.

For film and photography projects, English-language application materials may be available. (See Film & Photography for details.)

Find documentation by use case

Documentation is grouped below by practical use cases. Each group indicates typical items, language expectations, and where submissions are generally handled.

Venue booking Primary

For reserving TEF-managed venues and confirming event dates and venue use.

Venue rental application forms
Event proposal / program outline
Basic operational requirements for venue use

Language: Traditional Chinese required for formal submission

Where to submit: via TEF coordination during the application process

Site inspections / site use coordination

For operational alignment, inspections, and coordination related to site use within designated venues.

Site use and operational coordination documents
Plans related to circulation and public access
Operational notes and activity descriptions (as applicable)

Language: Traditional Chinese required for formal submission

Where to submit: confirmed during coordination based on event scope

Safety & liability (as applicable)

For acknowledgements, liability-related forms, or additional approvals depending on event activities.

Liability or acknowledgment-related forms
Safety and operational coordination requirements
Additional approvals (if required by activity type)

Language: Traditional Chinese typically required

Where to submit: clarified during coordination and review

Policies and operational guidelines

Events held within Taipei Expo Park are commonly aligned with policies related to:

Public access and circulation
Safety and operational coordination
Protection of facilities, landscaping, and public space
Alignment with scheduled events and park operations

These guidelines help ensure events can take place smoothly within a shared urban environment.

What this page does — and does not — cover

This page helps international organizers understand the documentation landscape. It does not replace formal instructions confirmed during coordination.

Detailed venue rules and technical specifications are addressed during coordination
Requirements may vary by venue and event format
Additional approvals may be required depending on event activities

Early communication is recommended to clarify documentation needs before formal submission.

Support for international organizers

TEF recognizes that local documentation requirements may be unfamiliar to international partners. Organizers are encouraged to:

Initiate early discussions before preparing documents
Confirm timelines and submission windows
Clarify which materials require Chinese-language submission

This approach helps reduce revisions and supports smoother coordination.

Common questions

Do I need to prepare every document listed above?

Not necessarily. Required documentation is confirmed during coordination and may vary by venue selection, event format, and operational needs.

Can I submit documents in English for venue rental?

Formal applications and official documents for venue rental and site use are submitted in Traditional Chinese. International organizers commonly work with local partners or authorized representatives during submission stages.

Where do I submit forms and proposals?

Submission pathways are clarified during the application process. If you are unsure which forms apply, early contact is recommended.

Need clarification?

If you are unsure which forms or policies apply to your event, early contact is recommended. Clarifying documentation requirements in advance can support efficient preparation and avoid unnecessary delays.

Venue Rental & Coordination Team
Email: service@expopark.taipei mailto

TAIPEI EXPO FOUNDATIONTAIPEI EXPO FOUNDATION